E-Afya PIMSSell, stock, dispense and claim from one screen.
E-Afya PIMS is the pharmacy information management system for chemists and hospital pharmacies across Kenya and Africa. It replaces the till, the Excel stock sheet, the notebook of credit sales and the pile of insurance forms.
Example prices. Set your own in your local currency.
Six leaks that quietly drain a pharmacy.
Most chemists lose money in the same places. Here is each one and what E-Afya PIMS does about it.
Know what is on the shelf and when it dies
Batch and expiry tracking with 30, 60 and 90-day alerts, automatic replenishment suggestions and a slow-mover list so you transfer or discount stock before it expires.
Check before you submit
Claims are checked against cover, exclusions and eligibility so small mistakes are caught at the counter, not weeks later.
Prescriptions that arrive typed
Receive e-prescriptions from connected E-Afya hospitals and clinics. No handwriting to decode, a full audit trail for every patient, and refills that do not get lost.
One close-of-day, not two hours
Cash, card, mobile money (M-Pesa) and credit sales reconcile in one place. The owner gets the daily sales and margin report by email.
One patient, one record
When the clinic and the pharmacy run on E-Afya, the pharmacist sees the diagnosis, allergies and history instead of guessing from a slip of paper.
Every outlet on one dashboard
Live sales and stock per branch, stock transfers between outlets, and alerts when numbers look wrong, so shrinkage is caught in days, not months.
Everything a chemist runs on, in one system.
From the till to head office. It runs on the same platform as E-Afya HMS, so a hospital pharmacy and a standalone chemist use the same tools.
Inventory and expiry control
Every SKU, batch and expiry date. Stock counts, reorder levels, controlled-drug logs and stock transfers between branches.
Fast point of sale
Barcode scanning, quick search by brand or generic name, discounts, held sales and thermal receipt printing.
E-prescriptions and dispensing
Pick, verify, label and dispense against the prescription, with allergy checks and the dispensing history saved to the patient.
Insurance claims
Eligibility checks, pre-authorisation and claim submission for national and private insurance schemes (SHA in Kenya), from the sale itself, with claim status tracking.
Mobile money (M-Pesa)
STK push, Paybill and Till payments matched to the right sale automatically. No more scrolling through SMS messages.
Purchasing and goods received
Raise purchase orders, compare supplier prices, receive goods against the order and capture supplier invoices by scanning, so there is less typing at the back door.
Multi-branch control
Push prices, move stock and watch live numbers for every outlet from head office, or from your phone.
Reports that arrive on their own
Daily sales, margin, low stock and expiry reports emailed to the owner each morning. Export to Excel any time.
Patient profiles and refills
Build long-term records, send refill reminders and turn one-time buyers into regular customers.
A prescription, dispensed and paid for in minutes.
One flow replaces the till, the stock book and the claim form.
- 1
Receive
The e-prescription arrives from the doctor, or the pharmacist enters it at the counter.
- 2
Pick and verify
Scan the items. The system checks batch, expiry, stock level, allergies and insurance cover.
- 3
Counsel and dispense
Print a clear label, record counselling and log the dispensing against the patient's history.
- 4
Charge and claim
Take mobile money (M-Pesa), cash or card, issue the tax invoice (KRA eTIMS in Kenya) and submit the claim in the same step.
Smart replenishment: the right stock, at the right time.
E-Afya PIMS watches your sales speed, supplier lead times and expiry dates for every product in every branch. When stock runs low it drafts the order for you. You review it and approve.
- Reorder levels per product, per branchFast movers get a bigger buffer. Slow movers are not over-ordered.
- Suggested purchase ordersQuantities worked out from your own sales history, grouped by supplier, ready to send.
- Transfer before you buyIf another branch has surplus, the system suggests moving stock instead of buying more.
- Expiry-awareIt will not reorder an item you already hold too much of for its remaining shelf life.
- Supplier price comparisonSee which supplier is cheapest for each item before you order.
| Product | On hand | Reorder level | Suggested order |
|---|---|---|---|
| Amoxicillin 500mg | 18 | 50 | 120 |
| Paracetamol 500mg | 35 | 80 | 200 |
| ORS sachets | 12 | 40 | 100 |
| Metformin 500mg | 64 | 60 | Not needed |
Online pharmacy: let customers order from you.
Give your pharmacy an online shop that runs on the same stock, prices and tax invoices as your counter. Customers browse, order and pay by mobile money (M-Pesa). Your team picks, checks and hands over or delivers.
- Live stock, no oversellingThe online catalogue shows what you actually have on the shelf, so customers don't order what you can't supply.
- Prescription check before dispensingCustomers upload a prescription for prescription-only medicines. A pharmacist verifies it before the order is released.
- Pay by mobile money, pick up or deliverOrders are paid online and collected in store or sent out, with order status updates to the customer.
- One system behind itOnline orders reduce the same stock, appear in the same sales reports and produce the same tax invoice (KRA eTIMS in Kenya) as counter sales.
- Refill reminders bring customers backRegular patients get a reminder and reorder in a few taps.
Example prices. Set your own in your local currency.
Bill the services your pharmacy already gives away.
Blood pressure checks, glucose tests, injections, dressings and consultations take staff time and never reach the bill. PIMS turns each one into a service request that is priced, assigned to a staff member, recorded in the patient's profile and added to the invoice.
Example prices. Set your own in your local currency. You can price each branch separately.
DEMO PHARMACY
Tax-compliant invoices at every sale.
In Kenya, E-Afya PIMS works with KRA eTIMS so the invoice, the credit note and the audit trail are produced as part of selling, not as a separate job for your accountant.
- Invoice on every saleReceipts carry the control unit details and a verifiable QR code.
- Credit notes linked to the originalReturns and corrections produce a credit note tied to the first invoice.
- Buyer PIN and VAT handlingVAT-able and zero-rated items are taxed correctly.
- Reprint for auditsEvery receipt is stored and can be found again in seconds.
Paper, a generic till, or a system built for chemists.
| What you need | Paper and Excel | Generic POS | E-Afya PIMS |
|---|---|---|---|
| Batch and expiry alertsPer product, per branch | No | Limited | Yes |
| Automatic replenishmentSuggested orders and branch transfers from your sales history | No | Limited | Yes |
| Mobile money (M-Pesa) matched to sales | No | Limited | Yes |
| Tax-compliant invoicingKRA eTIMS in Kenya | No | Limited | Yes |
| National and private insurance claimsSHA in Kenya | No | No | Yes |
| E-prescriptions from clinics | No | No | With E-Afya HMS |
| Billing for pharmacy services | No | No | Yes |
| Online orderingStorefront linked to your live stock | No | Limited | Yes |
| Multi-branch dashboard | No | Limited | Yes |
| Local support in Kenya | No | Varies | Yes |
Built in Kenya for the way pharmacies across Africa work.
Single chemists
Stop expiry losses and close the day in minutes.
Pharmacy chains
One head-office view of every branch, with stock moving between them.
Hospital pharmacies
Dispense straight from the doctor's order on E-Afya HMS, with billing in the same system.
New pharmacies
Start with stock, till and tax compliance set up correctly from the first day.
Pay for the modules you use.
Pricing depends on your number of branches, users and the modules you switch on. Use the calculator for an instant estimate, or message us for a quote for your pharmacy. A free demo is included.
Let's set up your pharmacy.
Tell us about your pharmacy. We will contact you within one business day to arrange a demo with your own products and workflow. We work with facilities across Kenya and Africa, and can run demos and onboarding remotely.
- WhatsApp+254 729 970 436
- WhatsApp+254 765 970 436
- Emailinfo@interactivetechventures.com
- OfficeAccra Road, White Angle Building, CBD, Nairobi